HR and GDPR: Partnering to protect employee data

Eke, Diana Ussher (2025) HR and GDPR: Partnering to protect employee data. World Journal of Advanced Research and Reviews, 27 (2). pp. 717-730. ISSN 2581-9615

The increasing digitization of human resource (HR) functions has led to the massive collection and processing of employee data, intensifying concerns about data privacy and protection. In this context, the General Data Protection Regulation (GDPR) introduced by the European Union represents a pivotal legal framework guiding the secure handling of personal data. This paper explores the strategic partnership between HR departments and GDPR compliance mechanisms to ensure the lawful, transparent, and ethical management of employee data. It highlights how HR professionals must adapt their policies, procedures, and technologies to align with GDPR principles such as data minimization, informed consent, right to access, and the right to be forgotten. The study investigates key areas where HR and data protection responsibilities intersect, including recruitment, employee monitoring, performance evaluation, and records retention. By analyzing real-world compliance practices and data breach case studies, the paper illustrates the risks of non-compliance and the benefits of proactive data governance in HR. Moreover, the research underscores the critical role of HR in cultivating a data-conscious culture, promoting employee trust, and acting as a liaison between legal, IT, and compliance teams. The findings suggest that GDPR should not be viewed solely as a legal obligation but as an opportunity for HR to champion ethical data stewardship, enhance organizational resilience, and contribute to long-term sustainability. As data privacy expectations continue to evolve, HR-GDPR collaboration becomes not only a regulatory necessity but also a competitive advantage in attracting and retaining talent in the digital age.