Artificial Intelligence role in transforming project management

Thubaiti, Musaed Al- and Shahrani, Saeed S Al- (2025) Artificial Intelligence role in transforming project management. World Journal of Advanced Engineering Technology and Sciences, 16 (1). pp. 180-193. ISSN 2582-8266

Artificial Intelligence (AI) is increasingly reshaping project management across industries worldwide. This paper examines the evolution and transformative impact of AI in project management outlining key AI-driven applications – including predictive analytics for forecasting, intelligent scheduling, cost estimation, resource allocation, risk management, and enhanced communication/collaboration – and discusses how these tools augment project outcomes. The analysis shows that AI adoption is streamlining project workflows and decision-making, leading to improvements in efficiency, accuracy, and risk mitigation. The role of the project manager is consequently evolving from administrative task execution to a more strategic, leadership-focused position. The paper also addresses major challenges to integrating AI into project management, such as data quality issues, organizational resistance to change, ethical and security concerns, and the risk of overreliance on automation. Looking ahead, the paper explores future opportunities like autonomous project management systems and AI-augmented strategic planning, which promise to further revolutionize how projects are delivered. While AI is a catalyst for a paradigm shift in project management, human oversight and governance remain crucial to harness its full potential responsibly.